ADRA Ukraine is a subunit of a large worldwide network that presents in 130 countries with the main Office that is situated in Washington D.C. ADRA Ukraine has been operating in Ukraine since 1993.
Due to humanitarian response, ADRA Ukraine is providing humanitarian assistance to internally displaced people in 15 regions of Ukraine. ADRA Ukraine is currently looking for an experienced Finance Coordinator for the Project.
Location: Kramatorsk with possible travels around Ukraine (GCA, NGCA).
Starting date: ASAP
Under the supervision of the Area Director in Kramatorsk, the Finance Coordinator will provide treasury and financial services and support to all Ukraine Offices, as ADRA scales up their emergency response in Ukraine. The Finance Coordinator will be primarily responsible for processing non-cash transactions and record keeping in compliance with the ADRA financial policies and procedures and in line with local law requirements. This person will assist in reporting to ADRA main Office, Donors and local tax authorities and ensuring that ADRA tax obligations are fulfilled in accordance with the law and regulations of Ukraine.
SCOPE OF ROLE:
- Reports to: Donbas Area Director, technically to the finance manager in Kiev.
- Staff reporting to this post: 2 Finance officers.
KEY AREAS OF ACCOUNTABILITY:
Financial Accounting, Reporting, and Control:
- • Provide a high standard of financial accounting, ensuring compliance to local statutory law and ADRA accounting policies.
- • Assist to ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
- • Assist and advice Finance manager to manage the cash flow to ensure timely and secure transfer of funds to meet programme needs, liaising with local bankers as required and provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.
- • Work with Finance manager in preparation and generating of ADRA Ukraine monthly, quarterly and annual reports (BVA, Asset register, GiK, and other as required).
- • Take appropriate steps to minimize the risk of fraud or theft.
- • Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks).
- • Carry out inductions and staff trainings for finance procedures, donor requirements etc.
- • Ensure the sub-partners reports are submitted accurately and on timely manner.
Financial Planning and Budgeting:
- • Work closely with Finance, Awards and budget holders to produce quality budgeting information while ensuring all relevant stakeholders are involved in the budgeting process.
- • Review management reports on Finance and help budget holders to monitor budgets on a regular and timely basis.
- • Check donor financial reports and proposal budgets and send them for Finance manager.
- • Check all donor requirements (financial compliance & reporting) are complied with and that proposals and reports are submitted on time.
- • Provide support to Finance manager with advice/training to budget holders on budget management and phasing.
- • Work closely with Finance manager and Ukraine team to develop and revise Master Budget.
Finance Staff Management and Capacity Building:
- • Supervise and support the Finance Team on regular basis, conduct monitoring visits to ensure ADRA policy and procedures are followed and the finance staff capacity is built.
- • Support the Finance team to strengthen the non-finance staff knowledge and capacity to manage finance by providing, induction, training and coaching consistent with their various roles and responsibilities.
- • Contribute to improvement of finance procedures, maintain and continue the ongoing development of the Finance Department.
- • Work closely with sub-partners, ensure the capacity building is in place and ongoing support is provided.
Additional job responsibilities
- • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties assigned by the Area Director within reasonableness of their level of skills and experience.
- • The post-holder will comply with all relevant ADRA policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
- • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling ADRA values.
- • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
- • Widely shares their personal vision for ADRA, engages and motivates others.
- • Future orientated, thinks strategically and on a global scale.
- • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
- • Values diversity, sees it as a source of competitive strength.
- • Approachable, good listener, easy to talk to.
- • Develops and encourages new and innovative solutions.
- • Willing to take disciplined risks.
- • Honest, encourages openness and transparency; demonstrates highest levels of integrity.
Required Educational Qualification, Skills and Experience:
- • University degree in the field of Economy, Accounting or Finance Management.
EXPERIENCE AND SKILLS
- • Minimum of 5 years of experience in a corporate or an NGO environment, of which 3 years of experience in the same position.
- • Familiar with International Accounting Standards.
- • Excellent skills to analyze financial data, design and produce effective management reporting/information, developing budgets and budget management.
- • Excellent attention to detail, organizational skills and discretion with confidential information
- • Excellent interpersonal skills, managing staff effectively and working in team.
- • Excellent experience of computerized accounts packages, Excel, PowerPoint and Word.
- • Ability to work independently and proactively, manage a complex and diverse workload and to work to tight deadlines.
- • A year of management experience, leading a team to deliver quality projects and programmes.
- • Experience of training and capacity building.
- • Proven experience designing and delivering training; strong presentation skills.
- • Experience developing and improving monitoring and data collection systems.
- • Strong interpersonal and communication skills including influencing, negotiation and coaching.
- • Strong results orientation, with the ability to challenge existing mind sets.
- • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
- • Some experience of representation and ability to represent ADRA effectively in external forums.
- • Knowledge of institutional donors and experience of developing proposals.
- • Politically and culturally sensitive with qualities of patience, tact and diplomacy.
- • Fluency in both Ukrainian and Russian.
- • A high level of written and spoken English.
- • Excellent Computer skills.
- • Experience or knowledge in community participation.
- • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
- • Commitment to the aims and principles of ADRA.
Candidates fulfilling the criteria may send in their application along with a copy of their CV in English, with full contact address, and salary expectations to firstname.lastname@example.org. Only shortlisted candidates will be contacted and provided with additional information.