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Safety & Security Coordinator

01 Apr 2019

ADRA Ukraine is a subunit of a large worldwide network that presents in 130 countries with the main Office that is situated in Washington D.C. ADRA Ukraine has been operating in Ukraine since 1993.

Due to humanitarian response, ADRA Ukraine is providing humanitarian assistance to internally displaced people in 15 regions of Ukraine. ADRA Ukraine is currently looking for an experienced Safety & Security Coordinator for the Project.

Location: Kramatorsk with possible travels around Ukraine (GCA, NGCA).

Starting date: ASAP


Under the supervision of the Area Director in Kramatorsk, the Safety & Security Coordinator will:

  1. Provide Timely, accurate, consultative and situation analysis of the prevailing security situation.
  2. Ensure effective safety & security management practices across the country program in line with ADRA Safety & Security Essential Standards.
  3. Advise the Area Director of any immediate changes in security context which may affect programming ability and/or delivery.
  4. Liaise with key stakeholders, including UN, NGOs, and Government Authorities, etc.


  • Reports to: Donbas Area Director.
  • Staff reporting to this post: /


Operational Safety and Security:

  • • Key support to the Area Office in smooth program operations and ensuring staff and organizational assets.
  • • Develop a culture of security across the country program and promote the concept that safety and security plans and guidelines should be jointly developed by the whole team to create ownership and encourage compliance as a natural and integral part of program planning and implementation.
  • • Ensure compliance to S&S Essential Standards/ KPIs, communicate effectively and regularly with the Ukraine Management Team to provide feedback; guidance, advice and support.
  • • Recommend corrective administrative actions on non-compliance to agreed security protocols.
  • • Develop detailed Hibernation, Relocation and Evacuation Plans and ensure all relevant logistics, drills and training is provided to operationalize contingency and business continuity plans.
  • • Approve movements plans.

Reporting and Analysis:

  • • Timely incident reporting, incident management and follow up on all safety and security related incidents (including near misses), affecting our staff or work throughout Ukraine. This will include incidents directly affecting our partners/ beneficiaries.
  • • Provide daily and weekly Security Reporting, giving incident and trend analysis along with recommendation for strategic planning/ oversight in Ukraine.

Security Planning:

  • • Proactively be engaged in all program processes, including Proposal developments, security budgets, implementation, logistical and movement plans, and go/no go decisions.
  • • Update ADCOM on bi-weekly basis.

Coordination & Representation:

  • • To ensure safe humanitarian access for ADRA and partner programs, engage with wide range of actors on ground to establish trusted relationships. This include INGOs, NGOs, local authorities, partners and communities.
  • • Advise on/coordinate ADRA Senior staff meetings with Government Officials.
  • • Participate in formal or informal NGO security and analysis networks/forums in the area.
  • • Liaising with law enforcement agencies over criminal cases and other security matters.


  • • Ensure that appropriate systems (ECTs and Warden Systems) are in place to effectively disseminate safety and security information and updates of security situation to ADRA staff through following means: SMS alerts, Emails, Voice calls on satellite phones in the remote and inaccessible areas, where appropriate.
  • • Assess communications needs and recommend improvements-technological aspects to make sure that all equipment is working and in good condition.
  • • Update/sharing safety and security emergency tree, warden/first responders with testing it on regular basis.

Training and Development:

  • • Carry out safety and security training needs assessments for all staff, drivers and guards. Ensure that all staff received training / briefing and orientation through an elaborate training and development plan.
  • • Conduct security induction and briefings for all new ADRA staff and visitors.

Additional job responsibilities

  • • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties assigned by the Area Director within reasonableness of their level of skills and experience.
  • • The post-holder will comply with all relevant ADRA policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.


  • • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling ADRA values.
  • • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
  • • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
  • • Widely shares their personal vision for ADRA, engages and motivates others.
  • • Future orientated, thinks strategically and on a global scale.
  • • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
  • • Values diversity, sees it as a source of competitive strength.
  • • Approachable, good listener, easy to talk to.
  • • Develops and encourages new and innovative solutions.
  • • Willing to take disciplined risks.
  • • Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Required Educational Qualification, Skills and Experience:


  • Graduate Degree or equivalent in Security Management or related field.
  • Security Management Certifications from accredited institution.
  • Understands the complexity and values of non-profit organizations and “Do No Harm” principles



  • • 3-5 years INGO Security Management Experience, preferably in East Ukraine.
  • • Understanding of current humanitarian safety and security practices and issues affecting aid work globally.
  • • Experience of remote security management and working with local partners to build their capacity on security management.
  • • Ability to formulate and communicate analysis of a changing security environment in a neutral and impartial manner.
  • • Proven track record as a safety and security trainer.
  • • Experience in Security Risk Assessment.
  • • Experience in Crisis Incident Management.
  • • Familiarity with the current security context.
  • • Proven experience implementing and sustaining compliance with a security management system, preferably in a conflict environment.
  • • Fluency in Ukrainian, Russian and English.
  • • Excellent Computer skills.
  • • Experience or knowledge in community participation.
  • • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • • Good interpersonal skills with the ability to communicate at all levels, establish professional networks, and coordinate with local and country authorities, donors, International Organizations and local NGOs.
  • • Proactive and self-motivated with the ability to work autonomously in a highly stressful and challenging environment.
  • • Proven ability to work constructively in diverse teams.
  • • Proven skills in concise and succinct report-writing.
  • • Ability to priorities security related tasks and complete reports to deadlines.
  • • Commitment to the aims and principles of ADRA.

Candidates fulfilling the criteria may send in their application along with a copy of their CV in English, with full contact address, and salary expectations to Only shortlisted candidates will be contacted and provided with additional information.