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Shelter Coordinator

01 Apr 2019

ADRA Ukraine is a subunit of a large worldwide network that presents in 130 countries with the main Office that is situated in Washington D.C. ADRA Ukraine has been operating in Ukraine since 1993.

Due to humanitarian response, ADRA Ukraine is providing humanitarian assistance to internally displaced people in 15 regions of Ukraine. ADRA Ukraine is currently looking for an experienced Shelter Coordinator for the Project.

Location: Kramatorsk with possible travels around Ukraine (GCA, NGCA).

Starting date: ASAP


Under the supervision of the Area Director in Kramatorsk, the Shelter Coordinator will coordinate the Shelter program in both Donetsk & Luhansk Oblasts. S/he will manage the field level Shelter team and will be expected to mentor and build the capacity of ADRA and partner staff involved in shelter programming. The post holder will be expected to lead on sectoral assessment and implementation, project planning and budgeting, coordination with stakeholders, managing partnership agreements and supporting fundraising, recruitment and procurement, at a field level.


  • Reports to: Donbas Area Director
  • Staff reporting to this post: 3 Shelter Officers



  • • Lead technical assessments at field level in coordination with other ADRA thematic areas and/or other external sector agencies, ensuring assessment findings are documented.
  • • With support from the Area Director and other senior programme staff, develop project plans and budgets, contributing towards an overall thematic programme plan and master budget.
  • • With support from the Area Director and other senior programme staff, develop and manage shelter partnership agreements.
  • • With support from the Area Director and other senior programme staff, support fundraising for your area, including contributing to the development of high quality concept notes and proposals.
  • • Prepare and oversee project implementation to ensure timely delivery of project activities (for example, monitoring against log frames, individual performance management work plans).
  • • With support from the Area Director and other senior programme staff, prepare timely programme and donor reports on project activities in compliance with internal ADRA requirements and any relevant external donor requirements.
  • • With support from the Area Director and other senior programme staff, with the HR team, identify technical staffing needs for emergency programmes, and support rapid recruitment, induction and training of new staff.
  • • With support from the Area Director and other senior programme staff, identify programme supplies needs and coordinate with the logistics team to put in place a sensible phased procurement plan.
  • • With support from the Monitoring & Evaluation team put in place an M & E plan for shelter project, ensuring this links to reporting requirements, and capacity build technical field staff in carrying out the work.
  • • With support from the MEAL lead put in place accountability activities for projects, ensuring that feedback from beneficiaries is considered in project design.
  • • To ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter and Red Cross Code of Conduct.

Capacity Building:

  • • Identify learning and training opportunities for project staff and work as a mentor and role model for less experienced staff.
  • • Through the development and management of partnership agreements, ensure continual capacity building and mentoring processes are in place to support partner staff in gaining key skills and experience required for shelter programming

Representation & Advocacy & Organizational Learning:

  • • Ensure that ADRA’s work is coordinated with efforts of other agencies and Government, and support Interagency Coordination forums, advocating for the specific needs of beneficiaries. This may involve supporting coordination working groups.
  • • With support from the Area Director and other senior programme staff, assist in advocacy activities that target decision-makers in-country.
  • • Contribute to communications and media work as required.


  • • Deliver high quality results in line with the terms of reference agreed in advance – to do this in a way which maintains the reputation of ADRA.
  • • Comply with ADRA policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
  • • Help be responsible for the security of all staff. Ensure that the security, health and wellbeing of staff are ensured and staff management and other processes and policies and systems reflect ADRA ‘s principles of equity and fairness.

Additional job responsibilities

  • • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties assigned by the Area Director within reasonableness of their level of skills and experience.



  • • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling ADRA values.
  • • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom. to deliver in the best way they see fit, providing the necessary development to improve performance. and applying appropriate consequences when results are not achieved.
  • • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
  • • Widely shares their personal vision for ADRA, engages and motivates others.
  • • Future orientated, thinks strategically and on a global scale.
  • • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
  • • Values diversity, sees it as a source of competitive strength.
  • • Approachable, good listener, easy to talk to.
  • • Develops and encourages new and innovative solutions.
  • • Willing to take disciplined risks.
  • • Honest, encourages openness and transparency; demonstrates highest levels of integrity.


Required Educational Qualification, Skills and Experience:


  • • Minimum Bachelor’s degree in Civil or Structural or Architectural Engineering or related discipline.



  • • Minimum 4 years of professional experience.
  • • Minimum 2 years of progressive professional experience in Shelter programming.
  • • Experience of working in humanitarian programmes.
  • • A year of management experience, leading a team to deliver quality projects and programmes.
  • • Experience developing project proposals and logframes.
  • • Experience of, and commitment to working through systems of community participation and accountability.
  • • Awareness of public health issues in emergency shelter or settlements, with attention to specific needs of women and children.
  • • Awareness of transitional shelter and settlements options including technical design, host. family support, collective centers and camps.
  • • Previous experience in running NFI distribution programs.
  • • Previous experience of project management.
  • • Experience of training and capacity building.
  • • Proven experience designing and delivering training; strong presentation skills.
  • • Strong interpersonal and communication skills including influencing, negotiation and coaching.
  • • Strong results orientation, with the ability to challenge existing mind sets.
  • • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
  • • Some experience of representation and ability to represent ADRA effectively in external forums.
  • • Knowledge of institutional donors and experience of developing proposals.
  • • Ability to write clear and well-argued assessment and project reports
  • • Politically and culturally sensitive with qualities of patience, tact and diplomacy.
  • • Fluency in both Ukrainian and Russian.
  • • A high level of written and spoken English.
  • • Excellent Computer skills
  • • Experience or knowledge in community participation.
  • • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • • Commitment to the aims and principles of ADRA.

Candidates fulfilling the criteria may send in their application along with a copy of their CV in English, with full contact address, and salary expectations to Only shortlisted candidates will be contacted and provided with additional information.