• Full Time
  • Anywhere

Shelter Assistant in essential services in urban settings (construction, emergency relief planning) able to help assess, plan, design and implement projects in those contexts, according to  standards and procedures .

Generic responsibilities

  • Adhere to policies, guidelines and procedures
  • Assist with the implementation of the support function portfolio according to plan of action
  • Prepare and develop status reports as required by management
  • Ensure proper filing of documents
  • Promote and share ideas for improvement of Shelter program administrative procedures
  • Contribute to identification of data protection risks and needs in the context of the program implementation
  • Perform any other duties and responsibilities as assigned by line manager.

Specific responsibilities

  • Assist the Technical Officer with structural assessments of buildings and propose technical solutions for materials assistance, repair, rehabilitation and/or reconstruction, and provide technical information for development of work plans, technical specifications, bills of quantities (BoQs), cost estimates, structural drawings (CAD).
  • Assist the Technical Officer with assessing the completion of works, and prepare recommendations for payments, interim and final payment certificates
  • Assist the Project Officers in registration of beneficiaries; post distribution monitoring; and/or verification of assistance distributions in line with policies and donor requirements
  • Community Engagement in administrative coordination processes with other departments
  • Administrative work in relation to beneficiary liaison/correspondence
  • Conduct field trips, where necessary, to liaise with beneficiaries during all stages of the activities, for signing agreements and/or gathering other project relevant documentations
  • Ensure that all relevant documents required by the supporting functions as Finance and Procurement are produced and provided by Shelter team
  • Assist Shelter team with filing and archiving of the project documentation in Office 365 Proofreading of the beneficiaries’ agreements
  • Prepare documentation package required for processing of the program payments

Professional competencies

Requried competencies for this position:

  • 3+ year experience in job functions mentioned above
  • University degree
  • Knowledge of computer programs: MS Word, MS Excel, MS Project, AutoCAD
  • Excellent time management skills and ability to perform under tight deadlines
  • Excellent organizational skills, ability to prioritize a complex workload and to work autonomously as needed
  • Valid driver’s license.

Desirable skills, knowledge, and experience:

  • Previous experience in humanitarian sector
  • Previous experience from working in complex and volatile contexts
  • B1 level of spoken and written English
  • Willingness to work in demanding, stressful situations with respect for basic security rules.
  • Valid driver’s license.

To apply for this job email your details to v.pavlenko@ugi.edu.ua